Contracts Administrator

Job Description

Responsibilities

🤝 Collaborate: Maintain good working relationships

📑 Produce TO Responses: Create DSA Task Order responses and supporting documents (Estimates, Org Charts, Risk Registers).

Accountabilities

📋 Follow Policies: Comply with policies and procedures.

📂 Accurate Info: Ensure accurate information for Portfolio Managers and team members.

📁 Organized Filing: Correctly file information within project folders.

💡 Continuous Improvement: Contribute ideas and improvements.

Key Tasks

🎤 Present TO Responses: Present at DSA Governance reviews.

✅ Manage Actions: Handle governance review actions until TO approval.

💲 Cost Estimates: Produce task cost estimates for contracts.

📝 Scope Compliance: Ensure estimates meet Task Order Request requirements.

📜 NEC3 Contract Management: Use CEMAR.

🗂️ Complete Schedules: Finish TCIF Contract Schedule 5 and JV Response Schedule 6.

📈 Track Performance: Monitor TCIF Contracts.

📁 Document Management: File and manage estimates and documents.

📢 Raise/Respond to EWNs: Handle Early Warning Notices.

📊 Generate Reports: Create Replicon Reports as needed.

🤝 Interface : Communicate with SL team members (PM, SPEM, PEM, etc.).

🦺 Safety Participation: Engage in safety initiatives.

📃 Improve Documentation: Help improve TCIF contract management documents.

📚 Training: Undertake necessary training.

📦 Supply Chain Quotes: Obtain quotations and update Purchase Orders.

💵 Invoice Review: Approve supply chain invoices.

📅 Monthly Reports: Prepare and attend monthly project and review meetings.

📊 Forecasts: Prepare person hour forecasts and EAC on PO value.

📈 Cost Interface: Main interface with Cost Engineer.

🚨 Escalation: Escalate matters to Portfolio Manager, Programme Manager, and Business Manager.

Qualifications

🚀 Fast-Paced Projects: Experience working in a fast-paced project environment.

📜 NEC3 Contracts: Familiar with working under NEC3 contracts.

📋 Procedures: Experience with Project Control Procedures.

🛠️ CEMAR Knowledge: Good working knowledge of CEMAR.

🗂️ Organized & Communicative: Strong organizational and communication skills.

👷 Junior PM/QS Roles: Previous experience in junior project manager roles or QS roles.

Additional Information

Security clearance:

Due to the nature of work to be undertaken applicants will be required to meet certain residency criteria in order to attain a minimum level of UK security clearance if not already security cleared to a minimum SC level.

NOTICE TO CANDIDATES ON RECRUITMENT FRAUD - We are committed to safeguarding candidates from fraudulent activity associated with our recruitment process. Please note that we will never offer specialist CV writing services, request payment or ask for sensitive personal information during the recruitment process.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company.