Administrative Specialist (Executive Operations)

We are seeking a highly organized and proactive Administrative Specialist (Executive Operations) to support the Executive Assistant (EA) to the Chief Product Officer (CPO). This role is responsible for driving day-to-day administrative execution, coordinating logistics, and ensuring alignment with executive priorities to enable seamless operations in a fast-paced environment.

This position reports to the Chief Product Officer (CPO) and has a dotted-line reporting relationship to the Executive Assistant to the CPO, who provides day-to-day direction, workflow prioritization, and operational guidance to ensure alignment and execution.

Key Responsibilities

• Provide administrative and operational support in partnership with the EA to the CPO, ensuring alignment with executive priorities
• Manage complex calendars, scheduling, and meeting logistics with a high degree of accuracy
• Coordinate domestic and international travel, including detailed itineraries and logistics
• Prepare and process expense reports accurately and in a timely manner
• Support execution of leadership meetings, team activities, and on-site events
• Draft, format, and maintain presentations, reports, and executive-level documents
• Serve as a coordination point across teams to ensure alignment on administrative and operational activities
• Handle ad hoc requests with a proactive, solutions-oriented approach
• Maintain organized systems, documentation, and standardized processes to improve efficiency
• Handle sensitive and confidential information with discretion and professionalism

Qualifications

• Bachelor’s degree
• 3+ years of administrative or operations experience, preferably supporting executives or senior leadership
• Experience working in partnership with an Executive Assistant or within a team-based support model
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Experience managing complex travel and expense reporting
• Familiarity with SAP or similar systems is a plus
• Excellent written and verbal communication skills
• Strong organizational and prioritization skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal skills with a service-oriented, collaborative mindset
• Proven ability to handle confidential information with discretion