Administrative & Finance Coordinator

Are you someone who thrives on organization, accuracy, and keeping operations running smoothly? Do you enjoy balancing administrative responsibilities with financial coordination and detailed problem-solving?

Okanagan Clinical Trials is seeking a highly organized and detail-oriented Administrative & Finance Coordinator to join our growing team in Kelowna, BC. This is an excellent opportunity for an administrative professional with accounting or finance experience who enjoys working in a fast-paced, collaborative environment where precision and professionalism matter.

In this role, you will serve as a key operational support partner to our leadership and finance teams while helping create a welcoming experience for patients, clients, and staff.

Job Status: Full Time / 40 hours per week

Salary: $52,000 - $54,000 (Depending on experience)

Employee benefits: Benefits are available after 3-month probationary period.

Work Schedule: Monday to Friday 8am – 4:30pm

Responsibilities:

• Manage front office responsibilities including greeting visitors and answering incoming calls
• Coordinate scheduling, reminder calls, follow-up communication, and patient database management
• Support accounting functions including accounts payable, invoice processing, petty cash tracking, stipend processing, and cheque distribution
• Reconcile vendor statements and maintain accurate financial documentation
• Review records, spreadsheets, and documents for completeness and accuracy
• Maintain organized historical records through scanning, filing, and digital uploads
• Assist with meeting agendas, minutes, office supply ordering, and operational support
• Provide administrative assistance to leadership and finance management as needed
• Support social media updates and general office coordination activities

Requirements:

We’re looking for someone who takes pride in producing accurate work, enjoys staying organized, and can confidently manage multiple responsibilities with minimal supervision.

Successful candidates will bring:

• 2+ years of administrative, accounting, accounts payable, or accounts receivable experience preferred
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Confidence working with spreadsheets, documentation, and financial records
• Proficiency in Microsoft Excel, Word, and Outlook
• Excellent interpersonal and communication skills
• A proactive, dependable, and team-oriented mindset
• Ability to prioritize tasks and adapt in a dynamic environment

Why Join Okanagan Clinical Trials?

At Okanagan Clinical Trials, you’ll have the opportunity to contribute to meaningful clinical research while building a long-term career in operations and administration. We value individuals who are collaborative, dependable, and committed to excellence.

If you are looking for a role where your attention to detail, financial coordination skills, and organizational strengths will truly make an impact, we encourage you to apply.