Human Resources and Payroll Associate

Job Description

ROLE OVERVIEW 

The Human Resources and Payroll Associate will guarantee the efficient and accurate Human Resources Administration and Payroll for KIPP Philadelphia Public Schools, an organization with over 400 Employees.  The role will report directly to the Managing Director of Staff Engagement and Talent Development. The ideal candidate possesses a keen attention to detail and the ability to lead the design and implementation of employee engagement programs that considers the employee tenure from the moment an employee begins their relationship with KPPS and throughout their career.  

KEY RESPONSIBILITIES

Payroll Administration

• Oversee the accurate and timely processing of payroll for all employees.
• Ensure compliance with federal, state, and local payroll regulations.
• Manage payroll audits, tax reporting, and year-end payroll processes (W-2s, adjustments, etc.).
• Partner with Finance to ensure payroll aligns with budget and financial reporting requirements.
   

Compliance & Risk Management

• Maintain required employment records and documentation in accordance with legal requirements.
• Monitor regulatory changes and implement necessary policy or process updates.
   

HR Systems & Data Management

• Manage data within HRIS and payroll systems to ensure data accuracy and effective reporting.
• Develop and maintain HR metrics and reports to support decision-making.
• Identify opportunities to improve HR and payroll systems and processes.
   

Employee Experience & Support

• Support the Director of Employee Engagement with employee onboarding and lifecycle processes. 
• Support the Director of Employee Engagement with staff engagement and retention initiatives.
• Ensure responsive HR service for employees and leaders.

KEY COMPETENCIES

 

• HR compliance and employment law knowledge
• Payroll administration and financial accuracy
• HRIS Data Management, UKG experience a plus
• Process improvement and operational management
• Communication and leadership
• Success in this role will be measured by:
• Accuracy and timeliness of payroll processing
• Compliance with employment and payroll regulations
• Effective resolution of employee relations issues
• Efficient HR operations and systems
• Positive employee and leadership support experiences

WHO YOU ARE

• You have a deep commitment and demonstrated ability and desire to uphold KIPP Philadelphia’s Core Values (Cultural Competence, Children First, Ownership, Community).
• You are someone who has experience with and enjoys all portions of managing data, from developing big picture data strategy, to analyzing data for a stakeholder presentation, to optimizing data flow into a data warehouse or a dashboard data source.
• You operate with cultural competence and a commitment to inclusion, anti-racism, and the eradication of anti-Blackness.
• You love data and are able to translate technical language to non-technical audiences.
• You are flexible and able to multi-task within a fast-moving, entrepreneurial environment, while also driving towards clarity, simplicity and solutions.
• You have the ability to motivate, inspire and hold others accountable.
• You are solutions-oriented and have an eagerness to adapt in order to solve problems.
• You possess an incredibly strong attention to detail and quality.

Qualifications

• Strong computer literacy
• Bachelor’s degree 
• Highly Recommended: Fluency with UKG
• Complete all required criminal and child abuse background checks:
  • PA State Police Clearance
  • PA Child Abuse Clearance
  • Cogent Federal Fingerprinting

Additional Information

• Salary range for this position is $70,000 - $75,000, commensurate with experience.
• All full-time team members at KPPS enjoy a comprehensive health benefits package (including vision and dental, a telehealth option, and flexible spending accounts) for themselves and their families as well as a 403 (b) matching program for retirement savings.