🚀 Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexibility for deadlines)

💼 About the Role

At Pavago, one of our clients is hiring a highly organized and execution-focused Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows.

This is not a passive administrative role.

You will act as the operational backbone of project execution — ensuring:

timelines stay on track
deliverables are completed on time
stakeholders remain aligned
risks are identified early
documentation stays organized and accurate

You’ll work closely with project managers, leadership, vendors, and internal teams to maintain visibility, coordination, and momentum across active projects.

If you are:

highly organized
proactive with follow-ups
strong in communication and coordination
comfortable managing multiple moving parts
detail-oriented under pressure

this role is a strong fit.

🔥 What You’ll Own

Project Planning & Timeline Management

Maintain and update project plans using:

Asana
Trello
Monday.com
MS Project
Smartsheet

Track:

timelines
milestones
dependencies
deliverables
project status

Ensure schedules and task trackers remain accurate and updated
Help teams stay aligned on priorities and deadlines
Monitor project progress and escalate delays proactively

Documentation & Reporting

Prepare:

meeting agendas
meeting notes
action items
weekly project reports
status updates

Maintain organized project documentation in:

Google Drive
SharePoint
Confluence
Notion

Build and maintain reports covering:

project progress
risks and blockers
task completion
operational updates

Ensure documentation remains clean, accessible, and audit-ready

Communication & Stakeholder Coordination

Act as the central liaison between:

project managers
leadership
internal teams
vendors
external stakeholders

Ensure:

clear communication
alignment on priorities
visibility into deliverables
accountability across teams

Follow up proactively on tasks, approvals, and deadlines
Escalate blockers, delays, or operational risks before timelines are impacted

Task & Resource Tracking

Monitor:

task completion
dependencies
workload allocation
scheduling conflicts

Ensure no task or deliverable falls through the cracks
Help maintain accountability and execution consistency across projects

Risk & Quality Management

Identify:

bottlenecks
overdue tasks
coordination gaps
operational risks

Maintain risk logs and escalation tracking
Ensure deliverables meet quality standards before submission
Support process consistency and SOP adherence

Vendor & External Coordination

Coordinate with:

contractors
vendors
external partners

Track deliverables against timelines and expectations
Escalate delays or service issues proactively
Maintain organized communication and documentation across external workflows

💻 Required Experience & Skills

Core Requirements

2+ years of experience in:

project coordination
operations support
administrative coordination
project support roles

Hands-on experience with:

Asana
Trello
Monday.com
ClickUp
or similar project management platforms

Strong Excel / Google Sheets skills including:

trackers
formulas
pivot tables
conditional formatting

Strong documentation and organizational skills
Excellent written and verbal English communication
Strong follow-up and accountability mindset
Comfortable working remotely across multiple stakeholders and time zones

⭐ Nice to Have

PMP, CAPM, Agile, or Scrum certifications (or currently pursuing)
Familiarity with:

Agile workflows
sprint planning
project ceremonies

Experience supporting:

SaaS
marketing
professional services
construction
operations-heavy businesses

Exposure to KPI tracking and operational reporting dashboards

🧠 What Makes You a Strong Fit

Extremely organized and detail-oriented
Strong communication and coordination skills
Proactive problem-solver with strong follow-through
Comfortable managing multiple priorities simultaneously
Calm under pressure in fast-paced environments
Able to identify risks before they become operational issues
Strong ownership mentality with execution-focused mindset

📅 What a Typical Day Looks Like

Update project timelines and task trackers
Follow up with teams on deliverables and deadlines
Prepare meeting notes and action items
Build project status updates and reporting dashboards
Coordinate communication across stakeholders
Track dependencies, blockers, and operational risks
Maintain organized project documentation and workflows
Escalate delays before project timelines are impacted

In short:
You ensure projects remain organized, visible, aligned, and operationally controlled from start to finish.

Project Coordinator