About Alta Ares

Alta Ares is a deeptech startup founded in 2024, building real-time AI for defense operations — ISR, C-UAS, and autonomous systems. Our clients are NATO-aligned militaries and defence institutions, with regular deployments during live exercises and operational demonstrations. We raised €2M seed in May 2025, 50M in June 2026, and are expanding fast.

Our product suite includes:

Real-time AI ISR module deployable on drones and tactical platforms
Counter-UAS solution enabling autonomous drone takeover in GNSS-denied environments
Full-stack MLOps platform for training & deploying military-grade AI models
Data fusion and trajectory prediction

Role & Mission

As Strategic Operations Coordinator based in Kyiv, you will be Alta Ares' operational backbone in Ukraine — the person who makes things happen on the ground. You will support the coordination of field activities, manage institutional and partner relationships locally, and serve as the critical link between the Ukraine operations and Alta Ares' headquarters in Paris.

This is a high-trust, high-visibility role in one of the most operationally significant theatres in the world. You will work at the intersection of administration, field coordination, and institutional liaison — in a fast-moving, mission-driven environment where reliability and discretion are non-negotiable.

1. Administrative Management

Handle day-to-day administrative tasks supporting the Ukraine operations: document management, scheduling, logistics coordination, and reporting
Maintain organised records of operational activities, partner interactions, and field deployments
Prepare and format internal documents, briefing notes, and meeting summaries in English and Ukrainian
Support procurement and expense tracking for local operations in coordination with Finance in Paris
Manage local vendor and supplier relationships as needed

2. France–Ukraine Liaison & Internal Coordination

Act as the primary coordination link between the Kyiv office and Alta Ares HQ in Paris
Facilitate smooth information flow across time zones and languages — translating context, not just words
Coordinate calendars, calls, and follow-ups between Ukrainian partners and the Paris leadership team
Support onboarding of new Ukraine-based team members and ensure alignment with company-wide processes
Relay operational updates, field reports, and local intelligence to the appropriate stakeholders in Paris

3. Partner & Institutional Relations

Coordinate with Ukrainian defence partners, institutional stakeholders, and government contacts on behalf of Alta Ares
Support the preparation of meetings, briefings, and visits involving Ukrainian military, government, or industry partners
Maintain an organised and up-to-date log of partner interactions and follow-up commitments
Assist in building and nurturing Alta Ares' local network in Ukraine's defence and technology ecosystem

4. Field Demonstrations, Events & Media Coordination

Support the end-to-end organisation of field demonstrations and operational showcases in Ukraine: logistics, access coordination, equipment management, and on-site support
Coordinate media presence at demonstrations and field activities: liaise with journalists, photographers, and content creators; manage access, scheduling, and post-event material collection
Support the organisation of internal and external events hosted in Kyiv: partner visits, team offsites, and institutional meetings
Ensure field activities run smoothly and safely, coordinating with operational and security teams as required

Candidate Profile

Experience

1–4 years of experience in operations, coordination, project management, administrative support, or a similar role
Prior experience in a defence, government, international organisation, NGO, or tech company operating in Ukraine is a strong plus
Exposure to field environments, operational settings, or live event coordination is valued
Experience working in or with international teams and managing cross-cultural communication

Skills & Qualities

Native Ukrainian speaker — mandatory
English at B2 level minimum — written and spoken; you will produce and review professional documents daily
French is a meaningful plus — direct communication with Paris HQ will be significantly smoother with French proficiency
Exceptionally organised and reliable — you own your tasks end-to-end and never drop the ball
Comfortable operating in a fast-moving, sometimes unpredictable environment — you adapt quickly and stay calm under pressure
Discreet and trustworthy — you will handle sensitive operational and institutional information as a matter of course
Strong interpersonal skills: warm, professional, and confident across a wide range of stakeholders — from field operators to senior officials
Genuine interest in defence technology and European security — you care about the mission, not just the job

Nice to Have

French language proficiency — conversational or above
Familiarity with Ukrainian defence institutions, procurement structures, or military ecosystem

Strategic Operations Coordinator — Ukraine