Administrative Assistant

GTA is seeking a proactive, organized, and detail-oriented Administrative Coordinator / Office Administrator to help keep our Charlotte office running smoothly. This role serves as a key resource for office operations, staff support, project coordination, and communication between our local office and corporate teams. This is an excellent opportunity for a professional who enjoys wearing multiple hats, improving processes and contributing to a collaborative and growing office environment.

Key Responsibilities:

• Manage daily office operations, supplies, vendors, and facilities needs
• Coordinate meetings, office events, and team activities
• Provide administrative support to office leadership and department managers
• Assist with new employee onboarding and office coordination
• Set up new projects and support billing and project administration activities
• Serve as the primary point of contact for staff, clients, vendors, and corporate departments
• Partner with HR, Accounting, Billing, and Marketing to support office needs
• Identify opportunities to improve workflows, efficiency, and office processes

Requirements

Required

• 3+ years of administrative, office management, or office coordination experience
• Strong Microsoft Office skills (Excel, Word, Outlook)
• Excellent organizational, multitasking, and time management abilities
• Strong communication and interpersonal skills
• Ability to work independently and manage competing priorities

Preferred

• Experience in engineering, construction, architecture, or professional services environments
• Experience with project setup, billing support, CRM, or accounting systems
• Experience supporting multiple managers or a mid-sized office

Ideal candidates will be:

• Highly organized and detail-oriented
• Proactive and self-motivated
• Comfortable managing multiple responsibilities simultaneously
• Solutions-oriented and process-focused
• Professional, collaborative, and customer-service driven

Benefits

Why You’ll Love Working With Us:

We believe in taking care of our team—professionally, personally, and everything in between. Here’s what you can look forward to as part of our team:

• Competitive Salary with generous Paid Time Off and Paid Holidays to support your work-life balance
• Annual Bonus Potential – your hard work deserves to be rewarded
• Comprehensive Health Coverage – including Medical, Dental, Vision, plus Health Savings and Flexible Spending Accounts
• Peace of Mind – with Company-paid Life Insurance and both Short- and Long-Term Disability Insurance
• Invest in Your Future – through our 401(k) with Company Match
• Education Assistance Program – helping you continue to grow and learn
• Employee Assistance Program – free access to short-term counseling, financial coaching, legal consultations, life coaching, and more
• Peak Health Wellness Plan – personalized nurse consultations, no-cost lab work, and ongoing wellness support
• Stay Connected & Inspired – with free memberships to professional societies
• Professional Development – Seminars, Conventions, Lunch & Learns, Mentoring, and Software Training to help you reach your goals
• Referral Bonuses – bring great people on board and get rewarded
• Recognition That Matters – we celebrate achievements big and small with our Employee Recognition Program
• Team Spirit & Fun – enjoy company picnics, events, and a welcoming, suppor...