💼 Project Coordinator (Asana, Monday.com, ClickUp & Operations Coordination) – Remote

Full-Time | Remote | U.S. Business Hours

🚀 About the Role

Our client is seeking a highly organized and execution-focused Project Coordinator to support the planning, coordination, and successful delivery of projects across teams and stakeholders.

This role is responsible for maintaining:

project timelines
task tracking
stakeholder communication
documentation
reporting visibility
operational coordination

This is not a passive administrative role.

You’ll act as the operational backbone of project execution — ensuring:
✅ deadlines stay on track
✅ communication remains clear
✅ stakeholders stay aligned
✅ risks are surfaced early
✅ nothing falls through the cracks

If you thrive in:
👉 fast-paced environments
👉 structured workflows
👉 cross-functional coordination
👉 execution-focused operations

this role is a strong fit.

🔥 What You’ll Own

Project Planning & Timeline Management

Build and maintain project schedules, timelines, and trackers using tools such as:

Asana
Monday.com
Trello
ClickUp
Smartsheet
MS Project

Update:

milestones
dependencies
deliverables
ownership tracking

Support project managers with:

scheduling
prioritization
coordination
execution planning

Ensure deadlines and next steps remain visible and actionable

Documentation & Reporting

Capture:

meeting notes
action items
key decisions

Prepare and distribute:

agendas
status updates
project summaries
follow-up documentation

Maintain organized repositories within:

Google Drive
SharePoint
Confluence
Notion

Build weekly reporting dashboards highlighting:

progress
blockers
risks
upcoming priorities

Communication & Stakeholder Coordination

Serve as the coordination point between:

project managers
internal teams
leadership
vendors
external stakeholders

Ensure project updates are communicated clearly and consistently
Follow up proactively on:

tasks
approvals
dependencies
deliverables

Escalate blockers and delays before timelines are impacted

Task, Resource & Workflow Tracking

Monitor task completion across multiple workstreams
Track:

dependencies
workload distribution
resource allocation
scheduling conflicts

Maintain visibility into overall project health
Ensure workflows remain organized and operationally efficient

Risk Monitoring & Quality Control

Identify:

overdue items
bottlenecks
workflow gaps
execution risks

Maintain and update:

risk logs
mitigation plans
escalation tracking

Ensure deliverables are reviewed for:

completeness
quality
consistency

Maintain alignment with SOPs and internal standards

Vendor & External Coordination

Coordinate communication with:

vendors
contractors
external partners

Track:

deliverables
timelines
contractual obligations

Escalate delays or operational issues as needed

💻 Requirements

Core Requirements

2+ years of experience in:

project coordination
operations support
administrative coordination

Hands-on experience with:

Asana
Trello
Monday.com
ClickUp
Smartsheet
MS Project

Strong Excel / Google Sheets skills including:

formulas
trackers
conditional formatting
reporting

Excellent written and verbal English communication skills
Strong organizational and documentation discipline

⭐ Preferred Experience

PMP, CAPM, Agile, or Scrum certification (or currently pursuing)
Familiarity with:

Agile workflows
sprint planning
project ceremonies

Experience supporting:

SaaS
marketing
operations
professional services
construction projects

Startup or agency environment experience
Exposure to:

KPI dashboards
operational reporting
workflow optimization

🧠 What Makes You a Strong Fit

Highly organized and process-oriented
Strong communicator who keeps teams aligned
Comfortable juggling multiple projects and priorities
Proactive with strong follow-through
Calm under pressure and deadline-driven environments
Naturally detail-oriented and execution-focused

📅 What a Typical Day Looks Like

Update project schedules and trackers
Follow up on deliverables and outstanding tasks
Coordinate meetings and document action items
Prepare status reports and leadership updates
Communicate with stakeholders and vendors
Monitor risks and escalate blockers proactively
Maintain clean, organized project documentation

In short:
You ensure projects remain organized, visible, on track, and operationally aligned from start to finish.

Project Coordinator