Tax Administrative Coordinator for US-Based Company (Remote)

Paired is a global staffing and recruiting agency dedicated to connecting talented remote professionals with top companies worldwide. Our mission is to provide excellent job opportunities to individuals regardless of their location.

We are seeking a diligent and organized Tax Administrative Coordinator to join a US-based company. In this remote role, you will assist the tax department with administrative coordination, documentation management, communication with clients and vendors, and ensuring compliance with tax regulations.

Key Responsibilities

Client Communication & Coordination

• Manage client communications via phone and email.
• Follow up on outstanding documents and requests.
• Provide updates on tax return status and workflow progress.
• Coordinate appointments and scheduling.
• Route technical tax questions to the appropriate team members.

IRS & Tax Administration

• Contact the IRS and Franchise Tax Board regarding notices and correspondence.
• Pull tax transcripts and maintain detailed records.
• Request penalty abatements and assist with administrative tax resolutions.
• Research balances, payments, filing history, and notices.
• Follow up on unresolved client matters.

Entity Filings & Compliance Support

• Assist with LLC formations and business registrations.
• Coordinate Secretary of State filings and Statements of Information.
• Support S-Corporation election filings.
• Track compliance deadlines and annual filing requirements.

Workflow & Operations

• Coordinate quarterly estimated tax payment schedules.
• Maintain internal tracking systems and spreadsheets.
• Support tax return workflow management and delivery.
• Keep client records accurate and up to date.
• Serve as a liaison between clients and internal department

Requirements

Requirements

• Prior experience working in a U.S. tax office, CPA firm, accounting firm, or tax resolution firm.
• Experience handling IRS correspondence and tax-related administrative workflows.
• Strong written and verbal English communication skills.
• Excellent organizational skills and attention to detail.
• Comfortable speaking with clients and government agencies.
• Strong proficiency with Google Workspace and spreadsheets.