Deputy Director – Library Finance and Administration

Job Description Summary

Department - County Free Library

Job Description

Open Until Filled

Job Type: Unclassified

Job Classification: 1080 - Deputy Director Library

Salary Grade: 19

Pay Range

Hiring Range: $105,892 - $145,600 Annually 

Pay Range: $105,892 - $158,849 Annually 

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Pay Range is the entire compensation range for the position.

The first review of applications will be on 01/09/2026.

The Library Deputy Director - Library Finance and Administration will be responsible for an approximate operating budget of $46M, including an average $10M capital budget. In this role, you will be responsible for stewarding Pima County Public Library assets, including more than 400,000 square feet in 27 libraries, a fleet of vehicles, and multiple technology projects and platforms. This position will oversee major capital projects including library renovations, new library construction, and other capital enhancements. In this capacity, and in collaboration with the executive team, the Deputy Director plays a key role in planning, directing, coordinating, and managing the budget, financial reporting, accounting, contract review, asset management, revenue collection, and accounts payable functions. This position reports directly to the Library Director and supervises managerial staff of Library department administrative teams including but not limited to Finance, Facilities, and Human Resources.

This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Develops and executes strategies to expand the library’s engagement with community members, organizations, and stakeholders; ensure alignment with the library’s mission and strategic goals.
• Develops goals, policies, objectives, plans, and procedures for library divisions and the department.
• Supervises assigned staff responsible for library services and coordinates operational direction with protective services personnel.
• Evaluates departmental activities and needs in support of strategic goals and continuous improvement.
• Directs or prepares studies and reports to support recommendations for policy changes or procedural improvements.
• Prepares divisional budget requests and participates in development of the annual library budget.
• Monitors and controls expenditure throughout the fiscal year.
• Provides leadership/oversight over a division within the public library, including but not limited to public services, community engagement, administrative services, and communications.
• Reviews and analyzes proposed state and federal legislation for potential impact on department operations and processes and provides recommendations.
• Administers contracts and Intergovernmental agreements (IGA) with vendors and service providers through the County Procurement process.
• Analyzes departmental procedures and organizational structures in relation to operational needs and develops plans and processes to increase efficiency and cost-effectiveness.
• Monitors and analyzes engagement metrics and program outcomes to assess effectiveness; develops clear reports and presentations that communicate impact to library leadership and stakeholders.
• Assesses community needs through engagement with the public, advisory groups, and community leaders, and supports staff in developing and delivering responsive library services and programs.
• Provides strategic oversight of library services and programs, ensuring effective administration and delivery.
• Supports the Director by coordinating activities and preparing materials for meetings of the Library Advisory Board, Board of Supervisors, and other jurisdictions within the service area
• Leads initiatives to deliver high-quality customer service by driving consistent evaluation and continuous improvement; oversees the review and enhancement of public service policies and procedures.

Minimum Qualifications:

Bachelor’s degree from an accredited college or university in Library Science, Education, Public Administration, Public Policy, Communications, Social Work, Accounting, Finance, Business Administration or a related field, as determined by the department head at the time of recruitment, AND seven years of directly related experience in library administration, public administration, finance, or a related field, which includes three years of management level supervision of assigned staff.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum five (5) years coordinating the development and preparation of budget exceeding fifteen (15) million while driving efficiencies and cost-effectiveness.
• Minimum five (5) years experience analyzing departmental procedures and organizational structures in relation to operational needs.
• Minimum three (3) years of experience in negotiating and administrating large scale operational contracts or Intergovernmental agreements (IGA) with vendors or service providers in a governmental setting.
• Minimum one (1) year of experience coordinating facility construction, maintenance, and repair efforts in collaboration with partner organizations, facilities management, and external contractors/vendors.
• Minimum three (3) years in developing and implementing departmental or organizational policies, procedures, and goals.
• Minimum one (1) year of experience in reviewing and analyzing proposed state and federal legislation for potential impact on department operations and processes and providing recommendations.

• Graduate Level Degree.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.     

Supplemental Information:

Licenses and Certificates: All positions may require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain / maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by the position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.