Executive Assistant & HR Administrator

Description

Work Schedule: 5 days/week (4 days in office + day WFH)

We’re looking for a highly organized, proactive, and people-oriented individual to join our team as an Executive Assistant & HR Administrator.

This is a unique opportunity to work closely with our CEO while gaining hands-on experience across all aspects of HR - perfect for someone eager to grow within the field of people operations.

Executive Assistant Responsibilities:

• Provide direct day-to-day support to the CEO, including scheduling, calendar management, and coordination of meetings and travel.
• Provide high-level personal assistance to the CEO as required, including matters related to home, and personal logistics.
• Oversee the organization of the company’s monthly All-Hands meetings, including logistical planning, agenda coordination and communication with presenters.
• Coordinate interviews with the CEO for various positions.
• Manage confidential information with discretion and professionalism.
• Anticipate needs and proactively handle administrative and logistical details.
• Support in special projects, company initiatives, and leadership activities.
• Manage travel arrangements for the company, primarily for executives.

Hr Administration Responsibilities:

• Provide administrative support to the HR team across a variety of processes - from recruitment coordination to onboarding and employee engagement.
• Assist with cross-organizational processes, HR data maintenance, and documentation.
• Partner with the Employee Experience & Office Manager to ensure smooth office operations, plan and execute company activities, events, and fun initiatives.

Requirements

• 2-3 years of experience in administrative roles - experience supporting executives is a plus.
• Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
• Excellent communication and interpersonal skills.
• A true team player who enjoys collaborating with others and contributing to a positive work environment.
• A “people person” with a can-do attitude and genuine interest in HR.
• Proficiency in English (spoken and written) and MS Office/Google Workspace.