Legal Assistant and Front Desk Coordinator, Real Estate & Land Development and Business Law – 2+ Years – Strathroy (In-Office)

With offices in London, Toronto, Strathroy and Kitchener, Lerners provides a full range of legal services throughout Southwestern Ontario. Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology. Lerners’ employees enjoy a fast-paced work environment and a supportive, collegial culture. Our positions are best suited to individuals who take pride in their work and understand the importance of exceptional client service. 

Lerners is seeking a Legal Assistant and Front Desk Coordinator to support the Real Estate & Land Development and Business Law practice groups in the Strathroy, Ontario office. The ideal candidate will have over two (2) years of experience working in a similar position. This is an on-site position and requires five (5) days a week in office.

Primary Responsibilities

• Opening and closing files.
• Conducting conflict searches and opening and closing files.
• Organizing retainer and privacy documents.
• Detailed file organization - paper and electronic filing.
• Preparing accounts, depositing cash receipts, paying invoices, collection of accounts receivable.
• Drafting correspondence and reporting letters.
• Communicating with clients, counsel and third parties.
• Ordering title and off-title searches, corporate searches and municipal reports when deals are firm.
• Ordering payout statements on sale and mortgage files.
• Finalizing reports to clients and financial institutions.
• Following up on undertakings and outstanding items on files.
• Maintaining lawyer calendar(s) and an effective BF system.

Reception:

• Greet clientele and firm members at reception, ensuring welcoming hospitality and directing visitors to the appropriate location.
• Answer and forward calls and transfers to appropriate staff or departments and provide basic and accurate information in-person and via phone/email.
• Ensure reception and boardroom areas remain tidy and presentable including all stationary, documentation, and materials.
• Assist with orders and deliveries.
• Other tasks as assigned.

Qualifications

• Strong customer service and troubleshooting skills.
• 2 or more years of experience as a Legal or Administrative Assistant, or equivalent combination of education and relevant work experience preferred.
• Ability to work independently as well as in a team environment.
• Strong organizational and time management skills.
• Ability to multitask and meet deadlines.
• Strong work ethic with a positive attitude towards others.
• Excellent verbal and written communication skills.
• Experience using OBR, eCore, MinuteBox, ACL, Document Management Systems, Outlook, Word, Excel, iManage Closing Folders, Kofax an asset.
• Experience with and understanding of Teraview requirements with respect to title and Unity/Conveyancer matters an asset.
• First Aid/CPR/AED Training certificate an asset.

How To Apply:

Interested candidates should submit an application including an updated resume and cover letter to our career portal. Only candidates who have been selected for an interview will receive a response.

Benefits Of Working At Lerners:

Working at Lerners is both challenging and rewarding.

Our skilled Learning and Development team provides training and continued support to all firm members. Lerners is proud to offer a competitive salary and benefits package: 

Salary:

 Commensurate with skill level and years of experience. 

Benefits:

• Health, Extended Health, Dental and Vision Care
• LTD insurance
• Life insurance
• Parking/Transit reimbursement
• RRSP matching program
• Paid Volunteer Time
• Referral Bonus
• Employee Assistance Program