Office Manager – Rail & Transit program

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM Mississauga is hiring an Office Manager. The SRS Office Support Coordinator serves as the on-site point of contact for day-to-day office operations and administrative coordination for the SRS delivery team. Acting in the capacity of an Office Manager, this role supports a professional, efficient, and collaborative work environment by managing office logistics, administrative services, and coordination between Delivery Partner and Metrolinx teams. This position is essential to ensuring that the office continues to run smoothly and that staff have the tools, information, and support needed to perform effectively.

Responsibilities:

Office Management & Daily Operations

• Oversee daily office operations, including supplies, equipment, access, and workspace maintenance.
• Serve as primary liaison for building management, IT, and facilities teams on operational matters.
• Manage shared spaces (meeting rooms, common areas) to support efficient use and a professional environment.
• Track and resolve day-to-day office issues, escalating facility or equipment needs when required.

Administrative & Team Support

• Coordinate scheduling, meeting logistics, and preparation of materials for internal and external engagements.
• Support documentation and communication processes, including distribution of updates and notices to the SRS team.
• Assist in organizing workshops, events, and team meetings to promote collaboration and alignment.
• Onboarding & Resource Coordination
• Coordinate scheduling, meeting logistics, and preparation of materials for internal and external engagements.
• Support documentation and communication processes, including distribution of updates and notices to the SRS team.
• Assist in organizing workshops, events, and team meetings to promote collaboration and alignment.
• Onboarding & Resource Coordination
• Manage onboarding logistics for new team members, including workspace setup, access, and orientation to office procedures.
• Maintain and update staff seating plans, distribution lists, and contact directories for the SRS office.

Continuous Improvement & Tracking

• Maintain logs and trackers for office operations, equipment, and service requests to ensure accountability and efficiency.
• Identify and implement opportunities to enhance workplace organization, communication, and employee experience.
• Provide summary updates on office utilization, needs, and improvement actions to the Business Support Lead.

Qualifications

Minimum Requirements

• Diploma or certificate in Office Administration, Business Operations, or Facilities Coordination.
• Minimum 2 years of office management or administrative experience in a corporate or project-based setting.

Preferred Qualifications:

• Ideally 4+ years office management or administrative experience in a corporate or project-based setting.
• Strong interpersonal, organizational, and multitasking skills with attention to detail.
• Proficient in Microsoft Office, SharePoint, and collaboration tools (Teams, Planner, etc.).

Measures Of Success

• Smooth, efficient daily operation of the SRS office environment.
• Positive feedback from staff on responsiveness and support quality.
• High standard of organization, cleanliness, and professionalism in the workspace.
• Effective communication and collaboration across the SRS and Business Support teams.
• Demonstrated improvement in efficiency and coordination of administrative and operational functions.

Additional Information

Sponsorship for Canadian employment authorization is not available for this position

About Aecom

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.