Executive Assistant to the CFO
Agilent Technologies.com
108k - 169k USD/year
Office
CA
Full Time
Job Description
Position Overview
Agilent Technologies is seeking a talented, highly organized, proactive, and discreet Executive Assistant to support the Chief Financial Officer (CFO). This is a dynamic role that requires superior communication skills, strong judgment, and the ability to manage competing priorities in a fast-paced, confidential environment. The EA will act as a trusted partner, managing complex calendars, facilitating internal and external communication, supporting key strategic initiatives, and ensuring smooth day-to-day operations for the CFO.
How you will make a difference:
The EA to the CFO will:
- Complete a broad variety of administrative tasks: managing extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential; arranging detailed travel plans, itineraries, and agendas; and coordinating/organizing both domestic and international travel.
- Ensure a high standard of service and confidentiality to stakeholders, shareholders and corporate partners is maintained and enhanced.
- Serves as a strong gatekeeper for the CFO, protecting their time and priorities. Skilled at appropriately triaging employee inquiries and escalating sensitive matters as needed.
- Provide a bridge for smooth communication by prioritizing conflicting need, handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures.
- Effectively balances the demands of supporting two senior executives while maintaining clear priorities.
- Adapt and adjust to a rapidly changing environment where priorities are shifting daily.
- Attend staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.
- Ability to effectively represent the company with external partners in varied settings (collaborators, partners, conferences).
- Seek out, builds, and maintains trusting and collaborative relationships and alliances with others inside and outside of the organization.
- Define what broadly needs to be accomplished or built-in order to meet the implicit and explicit needs of internal and external stakeholders. The EA will provide successful leadership and management of strategic projects and administrative matters.
- Demonstrate and inspire confidence and trust of others by maintaining the highest standards of personal integrity.
- Show consistency between words and actions and support internal culture and engagement initiatives by coordinating team meetings, offsites, and employee events.
- Adapt behavior in response to feedback and experience.
- Pursue opportunities to develop oneself.
- Perform other functions and duties as required.
Qualifications
- Bachelor’s degree preferred, or equivalent work experience.
- 10+ years supporting senior executives in a fast-paced environment; Extensive experience in providing C-level support and assistance at the highest corporate levels.
- Demonstrated relevant experience with Microsoft Office Suite and a general understanding of IT technology.
- Demonstrated ability to build strong relationships and collaborate seamlessly with fellow Executive Assistants.
- Excellent organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
- Strong track record of performing duties with a high level of professionalism, flexibility, discretion, and judgment.
- Exceptional attention to detail, problem-solving skills, and the ability to anticipate needs.
- Seeks out, builds, and maintains trusting and collaborative relationships with others inside and outside of the organization.
- Experience working within Life Science, Technology, Finance, Consumer Goods, and Semiconductor Manufacturing industries preferred, but not required.
Skills & Competencies:
- Must have a can-do attitude, be resourceful, and have an approachable demeanor.
- Demonstrates competence and ease in communicating with senior executives and their teams, both in writing and verbally. Exhibiting sound judgment and maintaining a professional demeanor are key attributes to this role.
- Exhibits a strong work ethic to generate high quality work under tight deadlines, handling a diverse range of tasks and confidential matters with discretion.
- Upholds professionalism in all aspects, maintaining confidentiality regarding all communications and discussions with the CFO unless instructed otherwise. This professionalism also extends to interpersonal relationships between the Executive Assistant and internal and external partners, as well as employees.
- Demonstrates an understanding of and appreciation for the confidentiality of documents, initiatives, and projects, and appropriately safeguards this information.