Administrative Coordinator - Biochemistry and Molecular Biology Administration/Clerical

• Minimum Qualifications: 
• Bachelor's degree or equivalent in related field; 2 years related experience.
• Job Summary: 
• To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Job Duties:

• Plans, organizes, and coordinates administrative duties.
• Utilizes AI tools to efficiently complete various office duties, enhancing productivity and workflow accuracy.
• Processes Travel Authorizations and travel reimbursements for faculty.  
• Assists with Pro Card reconciliations 
• Assists with maintaining departmental website. 
• Submits and manages Non-PO payments and voucher requests in accordance with institutional policies
• Coordinates shipments and generates shipping labels as needed. 
• Responds to emails and troubleshoots issues to ensure timely resolution.
• Obtains and provides requested documentation for faculty, including Tax Exempt forms, direct bill memos, itineraries, and other travel-related materials.
• Provides cross-coverage and administrative support to the department during staff absences.
• Coordinates procurement of equipment and supplies and manages all phases of acquisition cycle.
• Interprets rules, regulations, and policies and executes as applicable.
• Conducts special projects and reports.
• Adheres to internal controls established for department.
• Performs related duties as required.

Salary Range:
Commensurate with experience.
 

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.