Corporate Office Administrator

Job Title: Corporate Office Administrator

Schedule: Monday to Friday, 8:00 am to 4:30 pm - (1/2-hour lunch)

Location: Kamloops Corporate Office

Reports to: People & Talent Manager 

Department: Administration – Corporate Office

Salary: $52,000 - $56,160

About Us:

Big Country Equipment Repair Ltd. (“Big Country”) is headquartered in Kamloops, BC, and is a heavy equipment service, maintenance, and repair company supporting clients in the mining, construction, forestry, and oil & gas sectors across Canada. Since 2017, Big Country has grown from a one-truck operation to over 130 employees and over 40 fully tooled service trucks. We are a trusted partner in the resource industry, known for our commitment to safety, reliability, and quality service.

The Position:

The Corporate Office Administrator (office administrator) ensures a company's daily office operations run smoothly by managing communications, supplies, and facilities, and by providing vital administrative, operational, and support services to various departments and management. This role reports to the People & Talent Manager.

The office administrator serves as a central point of contact, maintains organized workspaces, and often assists with tasks such as departmental data entry, fleet and logistics support, HR support, and departmental project support. 

Key Responsibilities:

• Communication & Reception: Answering inquiries, responding to emails, greeting visitors, and acting as a liaison between departments and management, including taking meeting minutes as requested.
• Scheduling & Logistics: Managing calendars, booking meetings and conference rooms, coordinating appointments, and arranging travel for executives when needed.
• Ordering and tracking of PPE and uniforms as needed.
• Managing lock-out tags (add grommets and package for sites as needed).
• Office Management: Ordering supplies, managing inventory, including parking passes, maintaining equipment, coordinating repairs, and ensuring the general upkeep and security of the office.
• Tool Repair Submission & Tracking: In the absence of a shipper/receiver, this role will track, package and ship small tools for repair and tracking. 
• Data & Document Management: Organizing physical and digital files for various departments, creating and updating databases, and ensuring accurate record-keeping.
• HR & Finance Support: Assisting with expense reports, scanning and copying of receipts documents, and assisting with new office employee onboarding, including ordering and tracking cell phones and laptops when needed.
• Event & Project Support: Planning and coordinating office events, staff meetings, training sessions, and other company activities.
• Ordering and tracking of PPE and uniforms as needed.
• Managing lock-out tags (add grommets and package for sites as needed).

Essential Skills

• Organizational & Time Management Skills: To manage multiple tasks, files, and projects efficiently with an ability to prioritize and pivot quickly when needed.
• Communication Skills: Excellent verbal and written communication skills for interacting with various stakeholders.
• Technical Proficiency: Must be proficient in Microsoft Office, with advanced knowledge of Excel required, SharePoint experience preferred, ability to utilize AI as needed, and the ability to quickly learn and adapt to other platforms (fleet management systems, safety management systems, etc.).
• Accurate and Detail-Oriented: Accuracy in data entry, letter writing, and record keeping is crucial.
• Problem-Solving & Decision Making: Ability to handle unexpected issues with office equipment or logistics, with the ability to make decisions when necessary (asking for quotes prior to major repairs, etc.).
• Flexibility & Adaptability: The role often requires multitasking and adapting to changing priorities. You must be able to work both independently and in a team environment.

Qualifications & Requirements:

• A diploma or post-secondary degree in Administration would be considered an asset.
• 2-4 years’ experience in office administration/coordination or a similar role required.
• Experience working in a fast-paced and deadline-driven environment.
• Must be able to handle confidential information with discretion.
• Must live in the Kamloops area and be willing to be in the office Monday to Friday.

This is a full-time, permanent position with a competitive salary and benefits package. Only candidates who meet the required skills and qualifications will be contacted for an interview.

Big Country is an equal opportunity employer committed to providing equal employment opportunities without discrimination or harassment based on race, religion, national origin, status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, or any other protected status under the law. We strongly encourage applications from Indigenous Peoples and kindly request that individuals from Indigenous communities clearly identify their status during the application process.