Chief Compliance Officer

Closing Date: 29 October 2025

Worker Type:

Contractor

The following document outlines responsibilities (the for the role of the Chief Compliance Officer (the “CCO”), operating within the “2nd line of defense”. The Responsibilities are a culmination of NAB specific tasks, FINRA required tasks, and tasks outlined by various third-party reviews. . This document also outlines the systems needed in order to execute the activities of the Chief Compliance Officer. In addition, this document should serve as assistance not only to the CCO but to nabSecurities management and Board of Directors by providing transparency of the role and ensuring the activities are being executed timely.

Specific Responsibilities ( This list  is subject to change as priorities and projects within NAB and nabSecurities evolve over time)  

The following is a list of specific responsibilities for the Chief Compliance Officer role:

Design, Implementation and Enforcement of Supervisory System

• Quarterly update the regulatory organizational chart.
• Quarterly review and update the Working Supervisory Procedures.
• Annually the CCO needs to circulate via email the WSP’s to all registered representatives for them to attest to
• Annually Prepare 3110 & 3130 aka Annual Supervisory & Compliance Testing;
• Maintain current FINRA Contact System within 30 days of a change;
• Maintenance of all required records under SEC 17a-3 and 17a-4;
• Review of WEBCRD for Firm queues; successful completion and follow-up of all regulatory examinations, internal/external audits, regulatory inquiries, and compliance reviews;
• Regulatory approval for new proposed business activities/products;
• Annually perform due diligence of any 3rd party vendors uniquely associated with nabSec.
• Annually assist with renewal the Fidelity Bond with National Union Fire Insurance Company. Bond #020688694;
• Assist in the implementation of compliance related systems,
• Annually update the Obligations Register in RiskSmart;
• Annually review the RiskSmart Obligations Register and assess the associated controls
• Annually, obtain confirmation of registration and payment and registration fees for MSRB and Canadian Provincial regulators from 1st line nabSecurities personnel;
• Quarterly, obtain G37X confirmation from 1st line nabSecurities personnel;
• Quarterly, obtain confirmation of 17H filings from 1st nabSecurities personnel;
• Monthly, Quarterly, Annually, obtain confirmation of financial filings for nabSecurities from NABNY Finance.
• Annually complete customer due diligence requests for information

Compliance Supervision of Fixed Income (Secondary Sales) and Debt Syndicate Underwriting Business

• Daily and monthly monitoring of trade blotters and sign off;
• Daily monitoring of TRACE reporting;
• As needed, register new issues with FINRA to ensure that B&D 144A activity of the Debt Syndicate desk are eligible for TRACE reporting.
• Quarterly review of trade disclosures for required trade disclosure language
• Monthly review of FINRA TRACE Quality of Markets Report Card
• Quarterly testing of sample of TRACE reporting data
• Confirm underwriting deals and deal checklists are approved by a principal

Registration and Supervision of Registered Representatives

• As needed, manage – CRD, U4, U5’s, Opening test windows, and assisting in scheduling examinations for the test taking of employees;
• As needed - fingerprinting - Coordinate, maintain and file with FINRA fingerprints of registered and non-registered employees;
• As needed update Form BD and Form BR;
• Monthly monitoring of email and instant message systems via Global Relay;
• Regularly monitoring the Regulatory Element of Continuing Education of licensed representatives and annual employee attestation;
• As needed, review and approve marketing and advertising materials
• Ensure each RR is assigned to the appropriate supervisor;
• Immediate identification of any RR that needs Heightened Supervision and implement the supervision as per WSPs
• Maintain current FINRA Contact System within 30 days of a change;
• Ensure proper state registrations;
• Regularly review gifts given and received log (after Control Room has reviewed);
• Review of any potential complaints and reporting on a quarterly basis on any complaints that require reporting;
• Maintain approval and analysis on OBA’s and any Private Securities Transactions;
• Monthly, review the PAD review conducted by the Control Room.
• Annually prepare and present the Firm Element training, aka Annual Compliance Meeting
• As needed, manage nabSecurities personnel access to the nab-drive (“dropbox”);
• Ensure compliance with the FCPA

Chaperoning

• Regularly ensure that the cross-border register is completed, and that Rule 15a-6 is complied with;

Anti-Money Laundering Program

• Serve as the nabSecurities AML Officer, responsible for the design and implementation of the nabSecurities AML Program, as needed update the program and submit for nabSecurities senior management approval;
• Annually, file the 314(b) Information Sharing Notice
• Annually, update the Enterprise Risk Assessment Documents, and the nabSecurities Jurisdictional Schedule.
• Monthly filing of the Canadian Suppression of Terrorism and Sanctions Report
• Annually, provide the nabSecurities board of directors with a nabSecurities AML program update
• Coordinate with FCR to ensure that nabSecurities is complying with its AUSTRAC requirements

Management /Supervision of Outsourced Compliance Functions and Client Onboarding Functions to NABNY Staff

• Annually assist in the annual update of the Service Level Agreement between NAB and nabSecurities;
• Monthly confirmation of timely 314(a) OFAC checks and ongoing OFACE/Worldcheck scans;
• Monthly attend the KYC QA Meeting
• Monthly confirm that any new master accounts have been reviewed and approved by compliance and a 1st line licensed nabSecurities personnel.
• Annually, obtain confirmation of registered representatives’ completion of AML training;
• Quarterly, review and approve the fixed income transaction review conducted by NABNY AML team
• Annually review and partner to update the nabSecurities CIP Program with the Head of CORDD.
• Ensure client on-boarding process meets expectations around Customer Identification Program and KYC both for Master and Sub-Accounts;

Audit (Internal and External) and Examinations

• Internal Audit–Participate in preparing and working through Internal Audits;
• EY Financial Audit – Participate as needed in the annual financial audit.
• Independent Mock Audit
• FINRA – Coordinate and manage routine cycle exams;
• S.E.C. – Coordinate and manage routine cycle exams.

Governance/Management Assurance

• Monthly prepare for reporting for the CSC Meeting
• Quarterly, prepare for reporting for the nabSecurities Board Meeting

Cybersecurity Plan

• Annually conduct and complete the nabSecurities cybersecurity risk assessment for nabSecurities.
• Annually obtain evidence from technology and information security personnel as required by the Cybersecurity WSP;
• Annually update the cybersecurity plan

Business Continuity Plan

• Annually update of the Business Continuity Plan for nabSecurities.
• Annually obtain evidence of testing from nabSecurities 1st line personnel and NAB

Systems Needed

The following is a list of systems that the Chief Compliance Officer must obtain in order to perform his/her role.

Global Relay Compliance Science Bloomberg FINRA – Gateway RiskSmart MSOffice Outlook Compliance alpha

Situational Learnings / Discoveries:

This is section is designed to capture learnings or discoveries while executing the aforementioned responsibilities.

• For non-registered representatives of nabSecurities, who have been fingerprinted, if they become disassociated with the firm, in CRD you complete an NRF not a U5.

It’s more than a career at NAB. It’s about more opportunity, more moments to make a difference and more focus on you.

Your job is just one part of your life. When you bring your ideas, energy, and hunger for growth to us, you’ll be recognised and rewarded for your contribution in return. You’ll have our support to excel for our customers, deliver positive change for our communities and grow your career. 

It’s a good time to see what more you can find at NAB as a

Chief Compliance Officer

A diverse and inclusive workplace works better for everyone.
At NAB, we’re intent on building a culture we can all be proud of. One based on trust and respect. An uplifting environment where every single one of us feels appreciated and empowered to be our true, authentic selves. A diverse and inclusive workplace where our differences are celebrated, and our contributions are valued. It’s a huge part of what makes NAB such a special place to be.

Join Nab

If you think this role is the right fit for you, we invite you to apply.

To be eligible to apply, you must have US citizenship or US working rights. Please note candidate screening and interviews may be conducted prior to the closing date of the job advert.

Please note unsolicited CVs from agencies will not be accepted.